Microsoft Word (2016): Essentials
  1. Signing-in to Word 2016 - Regardless of your Word 2016 license, you have the option to sign into Word with your Microsoft account, or Office 365 school or work account. So don't think that signing in is just for Office 365 subscribers. Signing in offers you additional options like access to OneDrive, your free cloud storage, as well as additional sharing, collaboration, and co-authoring features. To sign in to Word 2016, you'll find a sign in button from several locations. Up here on your title bar, and in your backstage area underneath Account. No matter the location, click the Sign in button and a window will appear where you can enter in the email address you used to login for either your Microsoft account, or Office 365 subscription. And if you have a phone number attached to your account, you can even use that to login as well. So, entering my email, and clicking Next. Word will then check online to see what kind of account this is and ask you to enter your password. Make sure you spell your account correctly though, and I think I missed a letter here. Let's try that again. Click Next. And there we go. Once it verifies that you have an account, either a Microsoft account or an Office 365 account, a window will appear with that specific page. This email address is attached to an Office 365 account, so it's going to have me sign in to that area here. So entering my password, and then clicking Sign in. As you can see, I am now signed in to Microsoft Word. In the account area you'll see my name appear up top, as well as any avatars I have connected that account, and down below you'll also see any connected services to that account. Now in a later clip we'll be talking more about these connected services. But just to show you why signing in is so cool, let's go up to let's say the Open area. Now that I've connected my account to Microsoft Word, I have access to all of my recently used files. And last week I created a document called MeetingMinutes. Those connected services, my OneDrive and my SharePoint site, I also now have access to from this Open area. So if I have any other files or documents saved to either of these areas, regardless of when I last opened or used the file, I can access those files right from within Microsoft Word. And you have quick access to your recently used files by the way, no matter the device you used that file on. If you, say, opened and edited a Word document from your iPhone, it will display here, in your recently used document section, as long as you were signed in to Word using that account. So there you have it. When you sign in to Microsoft Word you have instant easy access to any file saved to your OneDrive cloud storage, be it from a Microsoft account, or OneDrive for business.

  2. Switching Accounts - So now that I am signed in with my work account here, let's say I want to switch gears and work on a file that I have saved to a personal Microsoft account. Well, you can easily switch accounts in Microsoft Word. Just click on your name in the top title bar, and choose the option Switch accounts. That will open a window and display your current account, as well as any other accounts you have signed in to Office with recently. If you want to sign in with a different account, you can click the Add Account button at the bottom of the window, which will take you to the exact same sign in process we saw in that earlier clip. So, signing in, and clicking Next. Now I can enter my password, and click Sign In. And that's it! I know, kind of anticlimactic, but we are signed in with that new account. In fact, if I go up here to the top title bar and click on my name, you can see that that email address has been updated to my personal Microsoft account email. I've switched accounts. And if I go back to my File Menu, and click Open, you can see all of the files in my recently used documents area, totally different from before. Even my connected services are different. And that's how you switch accounts. Now, if you don't want to leave an account open in this accounts area, just go back to your name, click on SWITCH ACCOUNT one more time -that's the confusing part- click the SIGN OUT tab up top, and then choose the account that you would like to sign out of. You'll see Sign out buttons next to each account that you have there, so let's say I want to sign out of my personal account here, I click the Sign out button next to that account. Now when you click that Sign out button you'll see a rather stern looking warning that says, "Removing this account will sign you out from this and other Office applications. It will remove all customizations, and your documents and notebooks may not sync to the server until you sign back in." And that's fine, it's not going to delete this information. It's just going to remove it from Microsoft Word temporarily. All you have to do to get it back, is to sign in again. So let's go ahead and sign out, click Yes, and there it is. That will revert back to our other signed in account here, and that is yet another way to switch accounts in Microsoft Word.

  3. Adding Services to Word 2016 - In the previous clips we learned how to sign in and switch accounts from inside Microsoft Word. And we also learned that doing so, we had access to various features and services, like OneDrive. In this clip, we're going to explore an alternative way of accessing multiple OneDrive accounts or folders, through a single Microsoft account, rather than adding another account. But first, there are several kinds of services that you can add or connect to your Office account in Word, be it a cloud storage service, or a sharing and collaboration service. Now to add these kinds of services, just navigate to the backstage view by clicking that File Menu, just like I've done here, and navigate all the way down to Account. In the lower left-hand portion of the screen, you should see an area for Connected Services. Beneath that area you will see all of the current services connected to this account, such as your OneDrive cloud storage, and under that, you'll see a button allowing you to add additional services. Clicking that button will open a submenu and display the kinds of services you can add, there's Images & videos, Storage, and Sharing. So let's say I wanted to add my Twitter account. Well navigating to Sharing, I could then click on Twitter, which will then open that services specific instructions for connecting to that account. You'll also find additional information about what that particular application has access to, and how you can control what is shared. In addition to these social services, you can also add additional OneDrive folders. So if you are like me and have several OneDrive or Microsoft accounts, one for business and at least one for personal, but want to access them both from within Word or your other Office applications, you can add those additional OneDrive locations here. So, to add that service, click on the Add a service button, navigate to Storage, and click on OneDrive. And just like signing in, all you have to do is type in the email address or phone number for that Microsoft account or Office 365 account, and click Next. That will take us to that sign in page, now I can type in my password, and click Sign in. Now that might take a few minutes, but once it is finished you'll see that Connected Service appear down underneath that account area. And now, when we go to Open or New, we will see that additional OneDrive location appear here. Now another area where you can add or connect a service is from right here, where it says Add a Place, same deal as before. You can add a storage service right from this open window as well. So this time let me add my Office 365 SharePoint location, and clicking Next. Now I can type in my password, and click Sign in. And there you have it. So rather than having to switch back and forth between multiple accounts, now I have all of those accounts connected to this one. And that is how you can add additional services to Microsoft Word 2016.

  4. Checking for Word Updates - New to Word 2016 and the rest of Office 2016, you can now check for updates to Office applications right from within the applications themselves. To check for updates from an open presentation or new presentation, just go to your backstage view, and click on Account. On the right-hand side of the screen under Product Information, you'll see an area labeled Office Updates, which also lists the current version of Word you have installed. Clicking on the Update Options button will open a submenu with four options. Update Now, which will go online and check now for new updates, Disable Updates, which will turn off automatic updates if you are set to have updates installed automatically like I am, View Updates, which will open a browser window and take you to the Office blog that lists all Office update history for this product. And this is a very hand blog to read frequently by the way. Especially if you have an Office 365 subscription. And finally your fourth option, About Updates, will open a very tiny window explaining, well, everything I just explained, which to be honest, if you found that button you probably don't really need this information any more. Let's go ahead and click okay, and let's check for new updates. So, clicking that Update Now button, Microsoft will go online, download any Office updates that might be available. Chances are you won't have anything new, but sometimes you might get a surprise. It will download those updates and install them right then and there. Now this might take a little bit of time, depending on your connection speed, and apparently I do have some updates, so I'm going to pause the video while it downloads them. When those updates are finished downloading, you'll be prompted to save your work before continuing, and you might even need to close any Office apps that you have open. So clicking Continue, Office will then close those apps, and continue the installation process. And when the updates are finished installing, Word will reopen and now we can jump back to the backstage view, back to Account, and if we want to see what's new, we can click on this What's New button to learn about the latest Office 365 features, if any were added. And that is how you can update any Office application, right from within that application.

  5. Exploring the Word Interface - In this clip I want to give you a high level overview of some of Word's areas and panes that we will be working with in more depth in the upcoming clips, as well as introduce you to some key concepts and terminology, so that you'll know exactly what I'm talking about, when I reference something later. So first off, if you are upgrading from a very old version of Word, like Word 2003, this area up here will look completely different. This area is called the ribbon. Instead of hiding a bunch of commands inside menus, Microsoft Office applications now display popular commands proudly on the ribbon across a series of tabs. Now each tab is further organized into groups. So here's a group, here's another group, here's another group. You can tell a group by those dividing lines. And any additional or more advanced commands, those can be accessed from a dialog box launcher button in the lower right-hand corner of a group. So clicking that button, that will open up those more advanced options. Now another area of note is something called the Quick Access Toolbar. Now up here is a set of commonly used actions, which you can customize with your own favorite actions. You can even reposition where this Quick Access Toolbar appears, compared to your ribbon. The default is up on that title bar, but you can also choose to show it below the ribbon. That'll give you a little bit more space and keep those commands a little bit closer to what you're working on. Now for the purposes of this course, I'm going to keep it in its default position up on that title bar. Now there's also something called the backstage view. So going to that File Menu, this is it. Now this will hold document-specific properties and options. You've seen a little bit of it already, but we're going to talk about it more in a later clip. At the very top of your normal application window, this area right here, this is what is known as the title bar. As the name suggests, it will display the title of your document, as well as other useful information like the file type, and the document mode, as well as your window options where you can minimize, restore down, or restore up, or close that session of Word. Now another area, very important by the way, is this area down here. This is your status bar. A very useful, but often forgotten area. By default, the status bar contains shortcuts to screen views, here we have our Reading Mode, our Print Layout, which is what you see by default, and another view called a Web Layout. You'll also see a view button here where you can zoom in or out of your document, or zoom in and out by a certain percentage. Off to the left you'll also see very useful information regarding the number of pages, and the number of words in your document. And those are the main key areas of the interface. Now in the next few clips we'll dive a little bit deeper into these areas, and talk more about screen customizations.

  6. The Ribbon - The ribbon hasn't changed a whole lot since the previous version of Word. However, you might find a few new things on it. For example, the Word ribbon, and most of Office applications for that matter, now sport this handy new feature here called Tell me. Think of Tell me as a more intelligent help or search box. So let's say I want to perform a mail merge, but don't know where or how in this new interface, or version of Word, to find it. Well I can go up here and start typing mail merge. And as you can see, I don't even have to finish typing mail merge before Tell me populates with suggestions all involving the word mail. And as you can see, Start Mail Merge is one of the first options listed. And hovering my mouse over that I can see all of the shortcuts to those mail merge options, including the Step-by-Step Mail Merge Wizard. Clicking that will open that pane to the right, and I can use that to begin my mail merge. Simple as that. I don't need to know where in the interface that command is hidden, I can just use Tell me to find it. And that is the beauty of the Tell me box. Another new addition to the ribbon is this Share button over here. Which by the way, I could not be happier about. Before, sharing options were buried behind the File Menu in the backstage view. And in Office 2016, they've been brought front and center. If you have your document saved to the cloud, you can use this pane to collaborate with others, or even if you don't have this file saved to the cloud, you can still send this file as an attachment, either as a copy, like another Word document, or you can send it as a PDF. No matter the file type you choose, Word will then launch your default email program and attach a copy of that file to a new email message. But we'll talk a little bit more about sharing in a later clip. Now most everything else is the same in the ribbon from previous versions. Commands are still organized in tabs, there's the Home tab, Insert, Design, Layout, References, Mailings, Review, and View. And within each tab, you'll find commands organized into groups. Another thing that you can still do is collapse the ribbon, expand it, or pin it. So to collapse it, click that little arrow in the lower right-hand corner, and your ribbon will shrink down to this. It will expand automatically when you click on any tab, and disappear when you click off that tab. If you change your mind and want this ribbon displayed permanently, you can pin it by clicking that little pushpin icon in the lower right-hand corner, or you could also use the keyboard shortcuts, Ctrl+F1, to pin and unpin just the same. And that is the ribbon in a nutshell. Join me in the next clip and we'll talk about the Quick Access Toolbar.

  7. The Quick Access Toolbar - Right above the ribbon is a toolbar that beginners to Word really need to pay attention to. This is the Quick Access Toolbar, or QAT for short, and it is a toolbar designed for you to customize with whatever commands or actions that you use the most. By default, you will see Save, Undo, and Redo or Repeat. Now why it's Redo or Repeat will depend on what action you've performed. In fact, this button will switch back and forth as you are working in Word, depending on well what it is you are doing. So I've just undone a command, which means the redo action, or button, will display here, allowing me to repeat what I've undone. If it's shaded a light gray then that means that there is nothing that I can repeat or redo in the interface. But if I do something in Word that is repeatable, so let me type out that lorem equation again, and press enter, now I have a repeatable action. And as you can see, I've got that repeat button up here on my Quick Access Toolbar. And all I have to do is take my mouse, hover it right over there, and begin clicking on top of that button, to repeat that action. And all that's doing is adding that fake text, the lorem ipsum text, to this document over and over and over again. So that's kind of how that redo or repeat button works. Now the Undo button has two parts. There's the Undo Typing button itself, and as you can see if I hover my mouse over you'll see the keyboard shortcut Ctrl+Z. But you'll also see this little tiny arrow appear next to that button. If I click on that button, you'll see all additional options for undo, and I can choose as many actions that I want to undo at once. So if you really want to go back in time and undo a lot of actions, clicking that arrow and selecting all of them is a lot faster than just hitting that Undo button over and over and over again. Now you're not limited to these commands. If you click this drop arrow here, you can quickly customize your Quick Access Toolbar. For commonly used commands, you'll have some suggestions in this drop menu. For example, a New button, Open, Email, Quick Print, Print Preview and Print, Spellcheck and Grammar, as well as Draw Table, and Touch/Mouse Mode. Now, I usually go through and customize this right away to add that touch and mouse mode button. And that's just a button where I can switch back and forth between mouse or touch mode. Now if I'm using a touch enabled device, or a laptop I should say, that has a touch screen, there is sometimes I will want to switch back and forth between those two modes. Sometimes I'll want to use the keyboard, in which case I'll probably want to be in this Mouse Mode. But if I plan on using my touchscreen, I'll want more space in between all of those commands on my ribbon. So Touch Mode is a nice feature to switch to, if you plan on using Word from a touch enabled device. So this button I like to add to my interface, right from the get-go. Now if there is a specific command that you'd like to add but don't see it in this shortlist here, but know that command exists somewhere on the ribbon, you can navigate to where that command is, right-click on that command, so I've just right-clicked right on top of that Ruler checkbox, and you'll see the option Add to Quick Access Toolbar. Clicking that option, that command will be added to your Quick Access Toolbar. And now right from there, I can use this to turn my ruler on, and turn my ruler off. Now if you don't see a command here, and know it's not anywhere in that ribbon, you can add more commands from the backstage view. And you can get to the backstage view by clicking More Commands here, or by just navigating to the backstage view. But we're going to be talking about that in the next clip.

  8. The Backstage View - Now everything you see from this view here in Word, is all about your content, all of the commands you see on the ribbon, information you see on the title and status bar. But if you click on the File Menu, you will be magically transported into what we call the backstage view. Most commands that live here are either specific to your file, or to Microsoft Word the application. And with that, there are many things back here that you can customize about your document and your license copy of Word. Now in an earlier clip, we talked about how to check for updates, and sign in from this account area here. So we've already seen a quick preview of what this backstage view has to offer. But there are a lot more things you can see and customize from this view. For example, there is a ton of information back here on this Info tab. Information that pertains specifically to your Word document. On the Info tab you can view the location of where your file is saved to, if it's been saved that is. I have not yet saved this document so here it tells me Not saved yet. You'll also see information related to the number of pages, the number of words, the total editing time, even related dates such as when the file was last modified, created, and last printed. Off to the left you also will see options for protecting your document, marking that document as final, or encrypting it with a password. You'll also be able to check for issues, which will open up different inspectors to either inspect the document, to change for accessibility, or compatibility with earlier versions of Word. Now if Word crashes unexpectedly for some reason, this is a good area right here to keep in mind, to Manage Document. This is where you can go to recover unsaved documents. Sometimes you'll get lucky and Word will save a copy of the file for you automatically, and you'll be able to recover it from here. Now this area is all information about your open document. If you want information or options related more to your copy of Microsoft Word, go down here to your Options tab. That will open and Word Options window, where you can customize your copy of Word. Be it the interface like whether or not you want to show that mini toolbar when you select text, whether or not you want to see that live preview when you hover over something in one of the formatting galleries, or whether or not you want to update your document while dragging content around. You'll also see options to personalize your copy of Microsoft Office with your username, initials, and customize your start up options, and real-time collaboration options. You can click through the various tabs here to see additional options that you have. The Proofing tab has a lot of great options regarding autocorrect options, and whether or not you want to have that spellchecker to go through and check for grammar errors and spelling at the same time, or to mark grammar errors as you type. Those little squiggly lines that you see as you are writing in a Word document, if you don't want to see those, you can turn those off here. You can even change your default save options, including how often auto recover information is saved. Now the default, it's set for 10 minutes. If you want that sooner, you can change that to every minute. If you want that later, you can change it later. Now in Word 2016 the default save location for most files will be a roaming or cloud location. Back here is where you go to change that option, Save to Computer by default. Or if there's a specific default file location that you want all of those documents saved to, here you can see OneDrive, my documents folder, is my default save location. But I can change that to anywhere by clicking that Browse button, and choosing a location on my computer. Now I don't want to spend too much more time in this, we'll talk about specific things on the rest of these tabs in later clips, but I do want to show you the Quick Access Toolbar. You can customize both the Quick Access Toolbar, and the ribbon, from this Word Options pane. If there are commands that are not in the ribbon, you can jump to a menu called Commands Not in the Ribbon, search for those commands here, select that command, and add it to your Quick Access Toolbar, just with a few clicks of your mouse. When you click OK, you'll then see that command added right to your Quick Access Toolbar. So that once again, is a quick tour of some of the options you'll find in your backstage view.

  9. The Status Bar - In this clip we're going to be exploring our status bar in a little bit more depth. Earlier, we discussed how the status bar displays document related statistics. And what I didn't mention though, is that these stats, like the word count here, and the page count, are clickable. If for example you click on that page area of the status bar, that acts as a shortcut to our navigation pane in Word. From this pane we can easily jump to another page within the document, or search by other things besides pages like headings, or search keywords. Now if we go down to the status bar and click on this words button, that will launch a Word Count window, where we can see even more detailed statistics. Like the number of characters with or without spaces, paragraphs, and lines. Another interesting feature here is this open book icon on the status bar. That is a shortcut to our spelling and grammar check. Clicking on that button will launch spelling and grammar, and Word will check the document for any spelling or grammar errors. But the button itself, is information about whether or not you have any spelling errors. A checkbox means that Word hasn't found any spelling or grammar errors, or an X on top of that book means it's found some errors. So it's a little bit more than just a button. But that's not all the status bar has to offer. If you right-click right on top of that status bar, you can customize what appears here. Everything in this little menu with a check next to it, is a tool that is turned on. Meaning, if it is in use, it's status for that feature will appear in the status bar. Now one status that is not turned on by default, and one that I like to turn on, is the Overtype mode, this one right here. Now this overtype notification, checking that option, you can see that it adds the text insert on the status bar. But if I tap on that button on the status bar, I will enter what is known as Overtype Mode. Meaning that, wherever I have that insertion point placed in my document, any text I type will overwrite existing content. Insert Mode on the other hand, if I click that button again to return to Insert Mode, on the other hand that mode means that text you type will be inserted at the insertion point, and will not write over any existing text you may have. And this is the default option for Word. Other options that I like to enable on the status bar include the Caps Lock notification. So if by accident I turn on the caps lock, I will see that on the status bar. And by the way, I do that a lot by accident. So that's another handy notification, you just have to remember to keep watch on that status bar. And another notification I like to turn on if I'm working a lot with macros, is this Macro Recording shortcut. This button, if I want to record a macro, I can simply click on it to begin recording, and while I'm recording it will show me that status, and I can use that to turn it on and turn it off. But that is how you can customize the status bar, just right-click on it, and choose any one of these shortcuts, for notifications, that you'd like to see there.

  10. Other Views - If you've been watching the clips in order, we've covered most of our main views. But there are a few others that I'd like to mention here. Most all important views in Word can be found from the View tab. In addition to your default Print Layout, which is personal favorite view by the way, you also have Read Mode. This mode, as the name suggests, is designed and optimized for reading, as opposed to editing. Therefore, from this view you won't have access to the majority of your editing commands. But what is here, are some special commands to help you read better depending on your environment. If you like to read in bed, or travel a lot on airplanes at night, the light coming from a Word document can be downright blinding. Well, guess what? You can change that. Just go up to your View Menu, all the way down to Page Color, and select Inverse. If that's too dark, you can also try this option here called Sepia, which is just a little bit better on the eyes than plain white. You can adjust other settings as well, like the Column Width. The default splits your content into two equal sized columns, however, if you like more columns, a lot of people will read faster with shorter columns, you can choose the option Narrow. Or if you're viewing this from a smaller device like a tablet, Wide might be the option for you. Now if you're not a fan of this column view at all, you can switch to the more traditional layout, Paper Layout. This will look a lot like the print layout, only you're still in that reading view. You won't be able to edit the text, and your commands will be stripped down. Now to exit Reading Mode from that View menu, you can simply click on the option Edit Document, or from the status bar you can use the shortcuts here to jump back to that Print Layout Mode. Now another view that you might find of interest is this Draft view. Now Draft view is in many ways the opposite of Reading View. This view helps you to focus solely on your text for editing purposes, rather than for reading. Typically, when one sits down to write, one shouldn't be concerned too heavily with formatting, or the look of the document. All of that stuff comes later after you've written your first draft of text. Therefore, this view strips out all of those distractions letting you focus entirely on your text. Now the last two views here are a tad bit outside the scope of this course. You also have a Web Layout where you can see what this page would look like as a webpage, and then there's Outline View, which is useful for creating headings, and moving paragraphs around in your document. But other than that, those are your other various views in Microsoft Word 2016.

  11. Navigating Text - So now that we've thoroughly explored the interface, let's talk about how we navigate documents, which is helpful for those who have to create and manage especially long documents. Now there are two basic ways for users to navigate Word, either using their mouse or finger, or by using their keyboard. So here I am with my insertion point at the beginning of this document. And let's say I want to jump to the very end. The first and most obvious way to get there is to use the scrollbar. Now you can click and drag right on the scroll button and move your mouse down or up to navigate through that document. You can also click on these arrows here to navigate a little bit at a time. Or you can click in this blank area of the scrollbar on either side of that scroll button, to jump half a page at a time. But, perhaps a faster way to jump to the end of the document might just be to use the keyboard shortcut, Ctrl+End. Similarly, if you want to jump back to the very beginning of a document, the keyboard shortcut Ctrl+Home will return you back to the beginning. Now out of all of the keyboard shortcuts in Word, I do believe that those two keyboard combinations are the ones I use most often for navigation, Ctrl+Home and Ctrl+End. But that's not all you have at your disposal to move around the document. Word has some built-in tools designed just to help you navigate. For example, the Navigation Pane. To open the Navigation Pane from your ribbon, jump to the View tab, and check the box labeled Navigation Pane. That will open a pane to the left of your screen allowing you to navigate your long documents by either headings, if you have any heading that is, pages, so if I want to jump to page eight, just select that page, and Word will take you there. Or you can even search by a keyword. So typing in that word will highlight every single instance of that word in that document, and you can use these arrow keys here to navigate through each of those instances. Now another tool, and this is a slightly older tool in Word, is the Go To feature. Pressing Ctrl+G on your keyboard will open a window and allow you to navigate to a specific page, section, bookmark, endnote, or what have you. All you have to do is select that specific object from this pane here, so let's say I select Page, which is selected by default, then I can go over here, enter the page number I want to jump to, so let's say page five, and then press Enter. And Word will jump right to that location. And those are some popular ways to navigate long documents in Microsoft Word 2016.

  12. Selecting Text - If you have ever taken a class with me before, you've probably heard me say, "If you to affect it, you've got to select it." Meaning if you want to apply any kind of action or formatting to an object or a bit of text, you first must select that object or that bit of text. Since so much of our time in applications involve selecting things, it only makes sense to learn to do it more efficiently. And using your mouse all the time, taking your hands off the keyboard, moving to your mouse, moving your insertion point, clicking and dragging, all of those little steps, even though it takes mere seconds, those extra seconds can really add up over the course of a work day. So, here are a few slightly more time efficient ways to select text in Microsoft Word. Now if you do prefer using your mouse, there are a few better ways to select a word, sentence, or paragraph, rather than clicking and dragging. With your mouse, you can double-click a word to select that word, and triple-click on a word to select its paragraph. Keep clicking to cycle back and forth between those two selection options. You also have an invisible area to the left-hand margin of your Word document. And you'll know if you are there when your pointer faces the opposite direction. When you see that arrow point to the right, you can click once to select a line of text, double-click to select a paragraph, or triple-click to select the entire document. Speaking of which, if it's your goal to simply select the entire document, using a keyboard shortcut Ctrl+A is the most time efficient way to do so. So, pressing Ctrl+A, there you go, you can see that it selects all of the text in this document. And those are some of the most popular ways to select text in Microsoft Word.

  13. Viewing Multiple Documents - Chances are at some point in your career, you will need to work in multiple Word documents at once. And as such, you will need a way to view both of these documents easily. First, you will need to, well, open both documents. So let's go ahead and open up another document. I've got this samplecontract here. And as you can see from our taskbar, both of these Word documents are now open. Now with those documents open, if I go to the View tab, you'll see additional options. For example, in the Window group, you'll see a new option View Side by Side. Now clicking that button will arrange your windows side by side, and turn on synchronous scrolling. Now because I have my resolution set rather low, my button will look a little bit smaller than yours. But here is what that button kind of looks like, that's that icon. And with synchronous scrolling turned on, as I scroll through one document, the other document will scroll with it. Now you might not want that option all the time. And that's fine. If you don't want that to happen you can easily turn that option off by clicking on that Synchronous Scrolling toggle button. And that way, now each document is independent of the other. Now if you don't like your documents in this vertical split view, you can click on Arrange All, to see your additional arrange options. Now if there's only one other option, because you only have two windows open like I do, Word will just swap the orientation like so, to this horizontal layout. Now if you decide that you don't like this layout, I know the ribbon does take up quite a lot of space, even with it minimized, you can easily swap back to your vertical split by going back to this Window group, and clicking on Reset Window Position, and that'll bring you back. Now what if you want to compare portions of the same document, rather than two different documents. Well, let me close my second document here, and as you can see when I do that my window will then maximize and return to its full screen position. Now, what I need to do with this document is to open a second window, or a second instance of this same document. To do that, just go back up to that View tab and click on New Window. In the top title bar you'll see the name of that document, colon, and then the number two, to show you that you do have two instances of that same document open. And now, from that View tab, I'm able to use those same previous options to rearrange my window. I can view them side-by-side, click that Arrange All button to return to that horizontal view, or click that Reset Window button to return back to that vertical split. And those are some ways you can view multiple documents in Word. And that is going to wrap-up this section. Now by now, if you've been watching the clips in order, you should have a firm understanding of navigating the Word interface. Next, we are going to begin working with documents. So, see you in the next clip.

  14. Working with Documents - Creating a New Document - When you open Microsoft Word 2016, you will be taken to this screen. Which is a really densely packed screen if you think about what all you can do right from here. Now the left-hand portion of the screen all deals with opening existing documents. Whereas the right portion of the screen is where you can go to create new documents, either from a blank document template, or from Microsoft's many included templates and design themes. From this screen you also have access to many more templates not shown. Up top, you can search for templates by specific key words, or click on any one of these suggested searches here, to search for templates related to that keyword. From here, you can click on any template to view a description of that template, and click on the Create button to download and create a new document based upon that template. Now I don't know about you, but the vast majority of the time, I'm creating documents from this blank document. So, clicking on that brand new blank document will open this, where you can just begin typing and adding content to your own document. And that is creating a new document in Word 2016.

  15. Opening a PDF in Word - A fantastic feature in Word is the ability to open and edit a PDF. To open a PDF and convert it to an editable file format, begin from an open Word document, go to the File Menu, and choose Open. From here, click the Browse button, and navigate to wherever that PDF is stored on your computer. So here's my PDF, selecting that, and click Open. Word will then prompt you with this message box, 'Word will now convert your PDF to an editable Word document. This may take a while. The resulting Word document will be optimized to allow you to edit the text, so it might not look exactly like the original PDF, especially if the original file contained lots of graphics.' So let's go ahead click OK, and Word will make a copy of that file and try to convert it. And here's what it looks like. So it does look very very similar, but it does seem to be messing up the page borders just a tad. In fact, let's go to our files here, and open that PDF just to compare it. So here's what the original PDF looks like. If we scroll down you can see what that border looks like, and there is white space all the way around that page. And in Word, it does not quite work out that well. So in addition to this border not looking quite right, I do want to mention some other elements that PDF reflow just doesn't handle very well. And some of those features are tables with cell spacing, page colors and borders, like this border here, frames, footnotes that span more than one page or endnotes, specific PDF elements like bookmarks, tags, comments, and special PDF active elements, as well as audio and video files. Now that might sound like a lot, but that's no reason why you shouldn't give PDF reflow a try, even if certain elements don't import correctly, this is still a faster alternative that most. Now if you'd like to read more about PDF reflow restrictions, or even just how it works, do go check out this support article at Microsoft. Or you can try googling 'Why does my PDF look different in Word?' and look for that Microsoft support article.

  16. Saving a Document - In general, it's a good idea to save early and save often. The first time you save a document in Word, no matter the method you choose, be it the Save button from the Quick Access Toolbar, or the keyboard shortcut Ctrl+S, Word will go here, your backstage view to the Save As area. And from here you can give this file a name, and click Save to save to your default location, whatever that might be in Word. Now if you want to change where this document is saved to, you will have to click on more options. Now that's a change from previous versions of Word. Before, you jumped to the Save As dialog box. And as you can see here my default location is my OneDrive Documents folder. But let's say I want to save to my Desktop. Well I could change that location, but notice what it did to my file name, it changed what I entered. Now I hope that's one thing they change soon. But let me rename this file, and then click Save to save that document to that location. In fact, if I were to minimize Word, there it is right there. Now once you have your document saved, if you need to save again after you've made any changes, all I have to do is go up to my Save button, or hit Ctrl+S to just save the file to its current location. And that will save over any previous changes. If by chance you'd like to save the file as a new file type, like a Word template for example, which for an invoice file like this, that might be a very good idea, you'll go up to File, down to Save As, and from here you can simply change your document type to whatever file type here that you'd like. So in our case we're going to choose Word Template. Now for things like the Word Template, notice where it changes the location. It does change this location to Custom Office Templates, to the OneDrive folder. If you want your templates to travel with you, to be available across multiple devices no matter where you are signed in to Word, this is the location you will want to save those templates to. So I'm going to save it to this location, and now let me close out of Word and reopen it, and let's say I want to create a new document off of that template. Well in Microsoft Word, to create a new file from a personal created template like we just did, just jump to this PERSONAL tab here, and you will see the template you just created. Clicking on that template will open a brand new document, not the template itself, but a copy of that template, a brand new file, where you can customize, tailor, and then save as a different file anywhere you like. And that is saving a document in Word 2016.

  17. Sharing a Document - In Word 2016 it is easy to share documents with colleagues and collaborate in real time. Just click the Share button in the top right-hand corner of the ribbon, and save your document to either OneDrive, or Office 365 SharePoint, if your document isn't already saved to one of these locations. Then, right from inside Word, you can invite others to work on this document. In the area under Invite people, simply type out the email addresses of the people you'd like to share this article with. Be sure to use semicolons to separate each email address if you are sharing with more than one person. In the box below you can compose a message if you so choose, and then when finished, simply click the Share button to have Word send invites with sharing links to this document. Or, if you prefer to send the sharing links yourself, you can also choose the option towards the bottom of the share pane, Get a sharing link. From the next screen you'll have the option to send sharing links for edit or read only options. If by chance you do not see the option Get a sharing link, then your SharePoint online administrator has disabled that option. And once your document is shared with others, you can also use this pane to monitor who is editing the document at any given time. When you open a shared document you might receive a notification asking if you would like to automatically share changes as they happen. If you'd like a true co-authoring experience, click Yes. If the people you have shared your document with are also using Word 2016 or Word Online, and have also chosen to share changes as they happen, you will see colored flags showing exactly where in the document each person is working. If by chance someone has chosen not to share changes as they happen, you'll still be able to see if people are in the document, but you will not be able to see their changes until the save the document. If at any time you'd like to change or view your collaboration options, go to File, Options, and click on the General tab. And then under Real-time collaboration options, you will see how your version of Word handles collaboration.

  18. Comments - If you are collaborating with others and would like to leave a note or comment about something in the document, but do not want to write anything in the document itself, writing a comment is the way to go. To write a comment simply select the text or object in Word that you'd like to comment about. So let's say I want to leave a comment about this opening paragraph here. First, I can select that paragraph, and then from the Review tab, in the Comments group, I can choose the option New Comment. Word will then highlight the text selected and open a pane outside the document where you can write your note, comment, or question. Other users can then view comments by clicking on the comment bubble, or by opening the comments pane by navigating to Review, Comments, and clicking the Show Comments button. To reply to a comment, simply click on the reply button inside the comment bubble, and begin typing your reply. To scroll through comments in a document, you can use the Next and Previous buttons from your Review tab. Once you've reviewed a comment, and wish to delete it, simply select the comment, and click on the Delete button. To delete all comments in a document, click the drop arrow underneath the Delete button, and choose the option Delete All Comments in Document.

  19. Spelling and Grammar - Not much has changed about the spelling and grammar tools in Word. By default, as you type, Word will constantly check for spelling and grammatical errors. Anything in your document with the red squiggly line, is a sign that you have a potential spelling error. Anything with the blue squiggly line, is a potential grammatical error. If you find these squiggly lines distracting, it is easy to turn them off. Simply go to File, down to Options, and Proofing. Then uncheck the options Check spelling as you type, and Mark grammar errors as you type. This will change the options for all of Word, not for this specific document. If you want Word to just ignore errors in this document only, scroll all the way down to the bottom and check the boxes for hide spelling and grammar errors for this document only. Now if you'd like to run the full spelling and grammar check tool, you can go to Review, Spelling & Grammar, or use the keyboard shortcut F7. Then the tool will launch and begin to scan your document. As soon as Word finds a potential error, a window will open and show the potential error along with all the tool's suggestions. You may choose from one of the options listed, and then click Change, or Change All. Or if you feel Word is flagging this by mistake, you can choose Ignore, or Ignore All. Now if Word is flagging a proper noun, or a word you know is spelled correctly, you could also add that word to your custom dictionary, by clicking the Add button. When spelling and grammar is complete, Word will tell you so. And if you've chosen to display Readability Statistics, those will display at the very end of the spelling and grammar check.

  20. Word 2016 Smart Lookup - Smart Lookup is a brand new feature to the Office 2016 suite. This tool will search the web using Microsoft's Bing engine, and display definitions, Wikipedia articles, images, and website links right from within Word. To define a word, just select the word you'd like to define, and click the Smart Lookup button on the Review tab. The Smart Lookup pane will open and search the internet for relevant matches and definitions. To view the definition, click on the Define tab. If you'd like to hear the word pronounced, simply click on the sound icon next to the phonetic spelling of the word. "Feature." You can also use the Smart Lookup on people too. So let's say I type my own name, and right-click to choose Smart Lookup. Now we'll see pictures from Bing, as well as a link to my LinkedIn profile, and other websites. To jump to any of those sites, simply click on the link from within Word. Then your default browser will open and display that webpage.

  21. Formatting Text and Paragraphs - Simple Text Formatting - Microsoft Word makes it easy to quickly format text on the fly. Simply select the text you wish to format, and right away you'll see some basic formatting options appear on the mini toolbar near your text. From this mini toolbar you can change the font, Calibri is the font chosen by default, but you can scroll through this menu and choose any font installed on your system. You can also change the font size, 11 point is the default, but it can be anything. Or instead of choosing a number from this drop down list, you can use the Increase Font Size, or Decrease Font Size buttons right from this mini toolbar. Now some of these commands also have keyboard shortcuts. For example, this Increase Font Size, that's the keyboard shortcut Ctrl, Shift, and then that greater than symbol. Likewise Decrease Font Size is Ctrl, Shift, and then the less than symbol. You also have shortcuts for Bold, or Ctrl+B, Italics, or Ctrl+I, and Underline, or Ctrl+U. From this toolbar you can also highlight text. The button by default will apply a yellow highlight, or you can choose that drop down arrow and pick any color you like. To remove a highlight color simply select No Color, and then paint over the word. Now that button is a kind of toggle. Clicking on it will turn the feature on, and to turn it off you will have to go back to this button on your Home tab to turn that feature off. So let's reselect this word again to get back to our mini toolbar. And we also have options to change the font color. Automatic will revert to whatever text color is set to the default for your theme, but you can choose from any variety of theme colors here. Hovering your mouse over any one of these colors will give you a preview right in your document of what that color looks like. To apply that color simply click your mouse on that color. Additional options from this mini toolbar include being able to apply a bullet list or numbered list, and quick access to your styles. Now those options we will be covering in more depth in later clips. But continuing on with our basic formatting options, a lot of those same formatting options that we just discussed can also be found from our Home tab. So here is that font, clicking it here as well you can change it to any one of these fonts, there's the Calibri that we had before. You'll also have a section for Recently Used Fonts, and then scrolling down there's all of the fonts available to you. Once again there's those increase and decrease font size buttons. And you do have a couple of additional buttons not found on the mini toolbar. For example, this one. This button allows you to quickly change the case out of any sentence. So let's say I select this entire sentence, I can come up here and quickly change it, there's sentence case which is what the current case is, but I can change everything to lowercase, or UPPERCASE, just with a click of a button. I can Capitalize Each Word instead, or even chose tOGGLE cASE, or what I like to call the iPhone case. But let's change that back to Sentence Case. Additional options found from this group but not on the mini toolbar include the Strikethrough formatting option. You also have Subscript, or keyboard shortcut Ctrl and then that equals sign. Superscript, which is Ctrl+Shift, and then that plus sign. And then you have a few more advanced options. For example, this button right here, this is where you'd go to find all of your text effects and typography options. Which we'll be discussing in the next clip.

  22. Advanced Text Formatting - In addition to the basic formatting options I showed you in the previous clip, you have a number of more advanced options. Some of which are also available through that Home tab. For example, clicking this Text Effects and Typography button will reveal a huge menu containing a ton of formatting options, including some WordArt styles. To apply one of these styles, simply click on the style that you'd like to apply, and Word will apply that style to the text that you have selected. Now to customize or create your own WordArt, you can go back to this menu and choose from any of these options below. Here you can apply an outline to your text, simply select the color of the outline you'd like to apply, and going back to that menu you can adjust additional options like the weight, or even the style of that outline. You can also apply things like a shadow, so hovering your mouse over that Shadow will reveal a menu of a variety of different shadows that you can apply. There are a number of outer shadows, inner shadows, and perspective shadows. Likewise, you have a series of reflections and glows that you can apply as well. And beneath these options, depending on the font you have chosen, you may have additional options from which to choose, including how numbers are formatted, whether or not you'd like to enable ligatures, and if your font has special ligatures you may find a wealth of options here to play with. Not to mention, specific styles. To apply any one of these simply select, and then it will be applied. Now I will say again that those specific features are very specific to the font you have chosen and may not appear, in fact these three things will usually be grayed out. Now once you've applied formatting, and you decide you'd like to remove that formatting, there is another button in the font group you should be aware of, and it is this button right here. The Clear All Formatting button. Now this is a handy button for many reasons. When copying and pasting text from another document, often times Word will bring in a format that we don't really realize is there at first. And sometimes that format can mess with how things look or flow within our document. Now clearing the formatting is the first step for troubleshooting, if you see anything strange happen in Word. So, don't forget that this button is here, clicking that will remove any formatting you have and return to the default formatting settings. And that will happen for everything, just select that text, click that clear formatting button, and it will return back to normal. Now there are a few more options that are not available through this Home tab, in the font group. Or at least they're not displayed on the font group itself. You can access those features, however, by clicking this little button here, this is the dialog box launcher, or by using the keyboard shortcut Ctrl+D. That will open even more options for you. Now a lot of the same options will appear here as well, but a few more. For example, we have Small caps, or even Hidden. And if we jump on over to the Advanced tab, you'll see a number of Character Spacing options. Here, we can adjust the scale of text, and this is based on a percentage of the font size, so we can make it 200%, 100% is the font size itself. We can adjust the spacing, making it either expanded or condensed by a certain point number. So expanded by, let's say two points, you can see a preview of what that looks like down here. And in addition to adjusting character spacing, you can also adjust the position of text. You can have it Raised, or Lowered, by a certain point. And beneath that you have the option to turn Kerning on and off. Now it doesn't get very fancy, you don't have a whole lot of control, it's just sort of an on/off switch, and then you choose the size points and above, for which kerning is applied. Now down below in this advance area, you'll see those same OpenType features that we saw from that ribbon. There's the ligatures, the number spacing, the number forms, and the stylistic sets. Although adjusting them from this window isn't as pretty as adjusting them from our button right here, we don't get that preview like we had in that other menu. But we can choose this option here, Text Effects, and bring up this nice little window here, to access all of our other text effect options that we were playing with before. We can adjust Text Fill from here, as well as our Text Outlines, and apply any one of those same effects that we were playing with earlier, Shadow, Reflection, Glow, including Soft Edges, or even 3-D Formats. And those are some of your more advanced font formatting options in Word 2016.

  23. Text Alignment - By default, all text and word is aligned to the left. But sometimes you might find that you'd like to change the alignment of a paragraph. To adjust the text alignment, first select the paragraph that you'd like to adjust. Then, from your Home tab, in the Paragraph group, you can simply click on the text alignment options here, to adjust your paragraphs. In addition to left, there's Center, which will align your texts to the center of the page, there is also Align Right, which as you can see moves all text to the right side of the page, and finally, there is the option to Justify your text, which distributes your text evenly between the margins. Now if you prefer, there are also keyboard shortcuts for these alignment options as well. The keyboard shortcut Ctrl+L, will align text to the left, Ctrl+E will center your content on the page, Ctrl+R will align text to the right margin, and Ctrl+J will justify text. And that is how you can adjust your text alignment in Microsoft Word 2016.

  24. Line Spacing - If you'd like to change how much space appears between lines of text, or between paragraphs, you can adjust something called Line Spacing, right from your Home tabs Paragraph group. And typically, this will apply to small sections of your document. If you'd like to adjust or apply these same spacing options across your entire document, you will need to adjust the Paragraph Spacing from your Design tab, right here. But that we will discuss in the next clip. But to adjust line spacing, first select the paragraph that you'd like to change. Then, from your Home tab, click on the Line and Paragraph Spacing button. From here, you can select from a number of line spacing options. You can choose 1 for single spacing, 2 for double spacing, or any number in between for that matter. For more advanced line spacing options, click on the option Line Spacing Options to open your paragraph dialog box. Here, you will be taken to an area where you can set specifically the exact number you'd like to adjust your line spacing by. So can bump it up, down. You can use this drop down here to choose any one of these options, Single, 1.5, Double, At Least, Exactly, or Multiple, and then set that point here. To apply those changes, simply click OK, and your paragraph or line spacing options I should say, will then be adjusted. So once again, from the Home tab in your Paragraph group, here is your Line and Paragraph Spacing button, and here are some quick options to adjust those spacing options.

  25. Paragraph Spacing - If you want to quickly adjust both the line and paragraph spacing options across your entire document, including new paragraphs you have yet to write, then you need to jump over to the Design tab and click on the Paragraph Spacing menu. From here, you can choose from a variety of pre-defined style sets. There's No Paragraph Space, which will give you that old school look and feel where there is no space before or after each paragraph and every line is single-spaced. There is also Compact, which if you hover your mouse over any of these styles by the way, Word will give you a quick preview of those spacing settings. Here, we have 4-point spacing after each paragraph, and single line spacing. There's also Tight, Open, Relaxed, and Double. To apply any of one these options, simply select on the option that you'd like to apply. Now if you notice, it's applied it to my entire document with the exception of this one right here. And if you remember from the previous clip, this is the one where we had gone to customize specifically from this line spacing menu here, so that anything that we do from this Home tab, is overriding that options across the document. So do keep that in mind as you are working with Microsoft Word. Now, if none of these pre-styled options fits your needs, you can go up to your Design tab, to the Paragraph Spacing Menu, and choose this option here, Custom Paragraph Spacing. From this window, you can really customize how you'd like your paragraphs to appear. But custom styles are a little outside the scope for this essentials course, so we're not going to spend too much time talking about what everything in this window means. I just wanted to show you that it exists, and you can have more granular control over your default styles, if you so choose.

  26. Indentation - For this next clip we're going to be talking about paragraph indentation. And for this clip, it is imperative that you make sure you have your ruler displayed. So, jumping over to the Home tab, make sure that checkbox is checked next to Ruler, and then your ruler will display above your document. Now when it comes to paragraph indentation, this little guy up here, is what you need to be aware of. This controls how your paragraph indents work for any given paragraph you have selected. And this tool here is built in three parts, or pieces. The top portion, that little upside down triangle, controls the first line indent of your paragraph. So depending on where I have my insertion point in my document, or what paragraphs I have selected, moving this first line indent will move only that first line of those selected paragraphs. And that's what that first line indent does. So let's move that back over. Now the triangle underneath controls what is known as the hanging indent. Moving your cursor over that little guy will change every other line in the paragraph besides the first line. And as you can see, that's what the hanging indent does. Now the square at the very bottom, controls both triangles, both the first line, and hanging indent together. So if I grab hold of that square and move it over, that's going to change the left indent in its entirety. Now you have one more little triangle, and that is this little guy over here. That controls your right indent. Moving that in you can see how your right indent will adjust for all the paragraphs you have selected. Now adjusting your indentation using the ruler, is difficult for a lot of users to Word. This is not the easiest thing to select. Especially if you are working from a tablet or touchscreen even. If that is the case, and you need to adjust indentation, I recommend adjusting indentation from the paragraph dialog box. So jumping over to that Home tab, in that Paragraph group, and clicking on that dialog box launcher button, you will find a more detailed area for adjusting your paragraph indents. In the Indentation section, here are all the same indentation options that we just discussed, both left and right, and any special options like First line and Hanging. But you also have another option that you don't have from the ruler. And that is the option to mirror indents, or mirror pages. If you are printing your document to be bound, and would like to mirror your pages, perhaps the area that is being bound needs a little bit more white space than the other side, or the other margin of the page. Well for that you can check this box to have the facing pages mirrored. And that is how you adjust indentation in Microsoft Word 2016.

  27. Tab Stops - For this clip we're going to still be working with that ruler up here, so once again, make sure it is showing. Now tab stops, as the name suggests, tells your tab where it should stop on the page. And to demonstrate this, I am going to turn on something called your hidden characters. So jumping to the Home tab and clicking on that Show/Hide hidden characters button, now you'll see everything that I type. You see, everything you type is logged, even though you can't always see it. When you press Return, or Enter, you are entering a paragraph return. And every time you press that Tab key, you enter a tab into your document. Now these symbols are usually hidden by default. In fact, if I turn off that, it just looks like a white page here. But turning them on you can see exactly what is typed into the document. And that's going to help to understand this lesson just a little bit. So let me undo everything I've typed here. Now with tabs, if you don't have any tab stops programmed into your document, each pressing of a Tab key will move your cursor over to the next half-inch mark on your ruler. So three tabs, you can see where that positions me in my document or on my ruler. Now let me undo the last two. So now I only have one tab stop, and you can see where my insertion point is located right under this half-inch mark. Now, if I were to insert a tab stop, and to do that let's go over to this little button over to the far left of my ruler, you can see that I have the left tab selected, and I'm going to place that left tab stop at the 3-inch mark. Just take my mouse, click right on top of 3 inches, and look what happens. I only have one tab entered, but my insertion point is now where that tab stop is telling that tab to go, or at that 3-inch mark. And now anything that I type, will be left aligned to wherever that tab stop is located on the ruler. Now similarly, you have a lot of different tab stops from which to choose. In addition to the left tab stop, I also have a center tab. So clicking that Center Tab button where that displayed there, I can remove this left tab by clicking and dragging that right off the ruler, you can see everything moved back to where it was, and if I place my center tab at that same 3 inch mark, you can see now how that text is centered underneath that center tab. So there's a left tab, a center tab, and as you guessed it there's a right tab, and if I remove this one, and put that, you can see how that aligns the text to the right, right up against that tab stop. Now you also have some specialized tab stops. Clicking this button one more time will toggle to our next tab stop, our Decimal Tab, and this one is very handy if you are working with numbers. In fact, I'm going to press Enter, so now I'm on a new line and I'm going to place this tab stop at the 1-inch mark, and now tabbing over I can begin typing out numbers. So 12.52, you can see as soon as I type that point, or that period, then the alignment will shift and move to the other side. Enter again, Tab again, .123456, you can see how that lines up as well. And I can keep doing this. So as you can see, a decimal tab is very very useful if you do work with numbers and want them to be lined up to that decimal place. Now finally there is one more tab stop here, clicking that button one more time you will see the Bar Tab. And this is a purely decorative tab stop. This places a horizontal line down your page. So if I place this guy right about here, you can see that horizontal line up here. Now typically this one is used in combination with other tab stops. So let me remove this guy from here, and scroll back to my left tab stop. I'm going to place a left tab right on the other side of this bar tab, and now I can press Tab, type something like my name, press Tab again to move on the other side of the bar tab, and like I said that bar tab is purely decorative, so it's going to skip over that position and move to the second actual tab stop on the ribbon. And now I can continue typing. So there I've typed some text. And if I turn off those hidden characters you can see exactly what that looks like in Microsoft Word, or how it will be printed. And that is working with tab stops from your ruler, which not everyone prefers. If you'd like to see the grand master control area for tab stops, open the Paragraph dialog box, and then towards the bottom left-hand corner click on Tabs. From here you can set the specific kind of tab that you'd like, and its position on the page. But in addition to that, you have a couple of options that you don't have access to from that ruler, such as your Leader options. So for right now, I'm going to go ahead and click Clear All to remove all tab stops in my document, or I should say that one line I had selected, not the entire document. If you want to remove all tab stops from your document, you have to select all of your text. Remember that rule, if you want to affect it you got to select it? So going back here, Tabs, and Clear All, will remove all tab stops in my document and now I am just left here with text. Now if I want to set new tabs, let's say on this first line right here, I can select that one line or just move my insertion point to that line, go back up to that Paragraph group, click on Tabs, and now enter in that Tab stop position for the line I have selected. So let's say I want to place a left tab stop at 5inches, well I can type in 5 inches here, and then select what kind of tab stop I want, so here Left is selected, and then I can choose what Leader I would like. So let's choose this doted leader. Now to set that I can click Set, and you'll see that appear in that window here. Clicking OK, there's my tab stop, along with that dotted leader. And that is how you can work with tab stops in Microsoft Word 2016.

  28. Working with Bullets and Numbered Lists - Here I have several short lines of text representing a simple to-do list. Let's say I'd like them to stand out by turning these lines, into a bulleted or numbered list. Well, in Microsoft Word that is easy. Just select the lines or paragraphs you'd like to bullet or number, and then click on either the bullet or number button from your Home tab or your mini toolbar. And, that's it! You've created a simple list. Now if you don't like the look of your list and would like to customize either the bullet or number format, next to those little buttons here you'll see a drop arrow displaying more options. So here you'll see a variety of options from your bullet library, or even recently used bullets that you created or used in Word. And you'll see these same option for the numbered list as well. Hovering your mouse over any one of these options will display what your list will look like with that applied. And to apply any one of these pre-styled formants, simply click on a bullet option to have that applied to your bullet list. But you're not limited to just those options. You can create or define your own custom list. To define a new bullet, make sure you have that bulleted list selected, and go back to that drop-down arrow next to that button. Either the bullet or the number button. And then choose the option Define New. In this case, Define New Bullet. Now from this window I can choose from a variety of symbols, which will all be font specific. So I can choose one of these, or from this drop-down arrow choose a different font or symbol based font like Wingdings, or Webdings, so I can have even more bullets. Just select the symbol that you'd like, then click OK, and you'll see a preview of what that bullet looks like in your preview area. In addition to choosing from symbols, you can choose a picture, either from your computer, or search the web for an image to use. But most of the time people will stick with these symbols. And if that's the case, you can customize these symbols further by clicking on the Font button, and adjusting the font style, size, or even the font color. So with those options selected, clicking OK will then apply those changes to your bulleted list.

  29. Working with Multilevel Lists - Working with multilevel lists is very similar to working with bulleted or numbered lists. In fact, if you apply a multileveled list, say this one, on your ribbon it will highlight the numbered list button. And if that confuses you, don't worry, I'm an expert and it still confuses me. But essentially, a multilevel list is the same as a numbered list. The difference lies in how Word will format your various list levels. So right now Word thinks all of these list items belong in the same level, which they do not. To increase or decrease a list level, simply select the items that you would like to promote, or increase, and then from your Home tab, in the Paragraph group, click on the Increase Indent button. And that will promote that bulleted or numbered list. Likewise, the Decrease Indent buttons will demote any list item. So let me go ahead and increase the indent here, and selecting this, increase the indent here. But that's not the only way you can adjust the levels. Your Tab and Shift+Tab keyboard combinations will increase and decrease levels respectively. So with these selected, pressing Tab will increase, and Shift+Tab, holding those two keys down together, will decrease. Now if you'd like to customize the look of a multilevel list, you can go up to your multilevel list area here, and choose an option from the List Library, or you can choose the option Define New Multilist Area. Select a level that you'd like to modify, and then use the options down below to modify its appearance or position within that list. So instead of the a, b, c, I can choose this drop-down arrow here and choose from any number of options, including bullets. To set those changes for that modification go ahead click OK, and then those updates will be applied. And that is working with multilevel lists in Microsoft Word 2016.